PERSONAL ASSISTANT (PA) TO THE CONSUL GENERAL, FINANCE AND ADMIN OFFICER
Position: Personal Assistant (PA) to the Consul General, Finance and Admin Officer
Type of employment: Full time employment
Starting date: As soon as possible, upon security approval
Location: Ikoyi, Lagos, Nigeria
Position Type: Full time, local staff conditions
Reporting to: The Consul General
Deadline for application: 15. April 2026
About Us:
The Consulate General of Denmark is part of a world-wide network of almost 100 posts, representing the Danish Foreign Ministry and consular interests around the world.
In Lagos we are committed to promoting sustainable development and fostering strong economic relations between Denmark and Nigeria. Working closely with our colleagues at the Danish Embassy in Abuja. We call ourselves #DenmarkinNigeria.
Denmark has recently launched a new and ambitious strategy to further enhance the strong collaboration across the Continent. This means that the Danish representation in Lagos is further increasing activities and pace.
We are currently seeking a structured, and internationally experienced professional for the dual role position of as PA to the Consul General & Finance and Admin Officer.
This role involves overseeing and managing the administrative functions of the Consulate General to ensure the efficient operation of daily activities and to secure that our back office, finance and admin processes are running in a smooth and effective manner. In line with our internal compliance needs and to secure a seamless day to day operating room for the office and Head of Mission.
Do you thrive in an active, flat hierarchy and dynamic workspace that gives you all the responsibility you can handle?
Are you proactive and do you possess excellent organisational and hands on skills?
Can you juggle several enquiries, at the same time and still manage to pay attention to detail?
Then YOU might be our new colleague.
Main tasks and responsibilities, but not limited to:
Personal Assistant (PA):
• Forward planning to Head of Mission and assisting the operational planning including local stakeholder management, assist with meeting preparations for Head of Mission and updating of the local contact database
• Draft letters and speeches for Consul General on general matters, and where relevant in coordination with colleagues in sector teams
• Admin lead on general office visits and events related to the general topics of the Consulate. In close coordination with logistics and security team in Lagos and our National Security advisor in Abuja
• Arrange and coordinate operations in the office around internal and external general meetings, in close collaboration with the program lead holders, security, logistics and other relevant stakeholders.
• Assist where possible on bookings, external engagements and local vendor contacts, such as car hire, preferred hotels and venues
• Coordinate activities, events and inquiries primarily from local FAQs and diplomatic missions in Lagos area
• Co-Arrange and coordinate where possible, VIP and delegation visits to Lagos, in collaboration with relevant Embassy colleagues in Abuja and Consulate team colleagues.
• Hold where possible the registrar role in Public 360 and obtain within a reasonable time the role as super user to support with technical needs in the office.
Finance and Administrative Officer role:
• Build and maintain close collaboration with our virtual finance team (VFT) in Tallinn office.
• Management, monitoring and quality control of transactions, records and receipts.
• Initiate NGN bank payments and coordinate local pre paid bank card operations and relevant voucher reporting needs
• Handle relations to vendors/contractors/suppliers, including IT and telecommunication.
• Preparation of budgets and Quarterly report in RASK (Our quarterly and yearly financial reporting model).
• Quality assurance and control of expenditures and budget procedures.
• Administration of VAT refunds.
• Oversee the operations of Compound Facility Management contract in close collaboration with Head of Mission and vendors
• Contact person on maintenance and repairs at the Chancery and posted staff houses.
• Maintaining inventory lists
Qualifications and competences required:
• Preferable 3-5 years of experience working as a PA / EA
• Preferable experience from an international organization or company, as you will be working in a diplomatic unit, and part of an international structure and reporting model
• Experience in financial controlling, accounting and administration
• IT proficiency and solid understanding of MS Outlook, Word, Excel, PowerPoint.
• Advantage if you can document experience from financial systems like Navision, travel settlement systems and customer invoicing modules, fx. in CRM systems.
• A structured mindset and excellent planning and coordination skills.
• A strong sense of accuracy and attention to detail
• A high sense of responsibility and proactivity.
• Excellent command of English – both oral and written.
• Ability to work under pressure and handle confidential matters.
• Ability to be flexible and willing to adapt to the changing needs of the Consul General.
VALUE PROPOSITION
• An exciting and inter-cultural work environment with a wide range of tasks
• A dynamic and fast-paced workplace, with a team characterised by an informal tone and a “can do” attitude.
• An international work sphere with business travel to Denmark and the region
• Strong focus on work-life balance with a 37-hour work week, flex-time and Paid annual holiday
• In addition to the paid closing days of the Mission, you are entitled to 25 working days of paid holiday per full calendar year
• Great opportunities for development - On-the-job training, e-courses and courses at the MFA of Denmark, Copenhagen
EMPLOYMENT CONDITIONS
• You will be offered full-time employment on a local contract, 2 years with an option for extention.
• The position may include regular regional and international travel
• Medical insurance coverage for you and your immediate dependants in line with our staff rules
• National pension scheme
• Competitive compensation – currently paid out in USD currency
HOW TO APPLY:
Interested candidates should submit their application, cover letter, CV, proof of relevant education, recommendations and 2-3 references to [email protected], our recruitment partner AKMS or to [email protected], Consul General Jette Bjerrum.
Please include "PA Admin & Finance DK Consulate, Lagos" in the subject line.
The Consulate General of Denmark is an equal opportunity employer. We encourage and welcome applications from candidates of all backgrounds and experiences. The Consulate General of Denmark in Lagos will contact only short-listed applicants.
The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to formal appointment. A contract is subject to prior security approval according to the Foreign Ministry procedures.